Administrative Assistant to the Provost

Office hours are primarily weekdays 8:00 am – 5:00 pm but responsibilities may occasionally require additional hours and flexibility that can include evenings and weekends.

Purpose:

Provide administrative support to the Office of the Provost and represent the office to other areas

Key Responsibilities

Administrative support for the Provost and Associate Provosts:

• Greet visitors to the administrative offices and screen incoming calls for these offices
• Maintain a strong professional decorum and assure a warm atmosphere
• Manage calendars, appointments, and meetings
• Create agendas and record minutes for various meetings
• Design and produce reports and other documents. Perform a variety of computer work including use and design of word processing, databases, spreadsheets, slide presentations, and desktop publishing.
• Work closely with and cross-train to support the work of the Provost’s and President’s Offices and assist in various duties as needed
• Perform a variety of general office duties such as ordering and stocking supplies
• Prepare and distribute student academic status letters using mail merge
• Assist with online course revision schedules, issue contracts, and process payments
• Serve as a liaison between the campus bookstore and faculty coordinators to manage textbook assignments and changes
• Other duties as assigned

Event Planning:

• Work closely with administrative assistants, university committees, and others in scheduling campus meetings and events which may include the coordination of facilities and arrangements with food service
• Coordinate and schedule faculty interview visits including travel arrangements, itinerary preparation, room reservations, and reimbursements. Host online streaming and recording of faculty interview presentations
• Coordinate graduation events including campus communication, planning the graduate reception, managing the support team, contracting vendors, etc.
• Other event planning throughout the year including ordering food service, decor, reservations, set up, and clean up in coordination with facilities and other offices

Financial:

• Prepare contracts, stipends, and payment documentation
• Work closely with department chairs to ensure accuracy of adjunct and overload courses
• Process faculty tuition reimbursement
• Process monthly expense reports and invoices
• Provide financial reports as needed

• Bachelor's or associate's degree with equivalent experience and skills relevant to the position
• Ability to communicate with faculty and staff, trustees, community leaders, higher education organizations, and other constituents in a friendly, professional manner, and with a high level of confidentiality
• Excellent verbal and written communication skills, organizational skills, and listening skills
• Experience in an office environment with demonstrated maturity, initiative, and excellent general secretarial skills, including computer proficiency, filing, writing, and editing
• Ability to work effectively in a team relationship with fellow staff and faculty members and within the community of LeTourneau University
• Self-motivated and able to work with minimal daily supervision
• Ability to lift 30 pounds

Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.

Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:

LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu

LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.

LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups.

LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.

The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.

See https://www.letu.edu for more information.